Best 13 Tools for Onboarding Users in 2025

Trainual is a cloud-based employee training and business documentation platform designed specifically for growing companies. Think of it as the instruction manual for your entire business, but better. The platform combines training management, process documentation, and knowledge sharing into one simple system that anyone can use.

Command AI is an AI-powered user assistance platform that helps make software easier to use through smart, personalized guidance. The platform consists of two main components: Copilot, an embedded AI agent that can answer questions, provide walkthroughs, and even perform actions for users, and the Nudge Platform, which delivers timely, behavior-based hints and messages.

Journey is a storytelling platform designed specifically for B2B sales teams who want to replace messy email threads and scattered attachments with one clean, professional experience. Think of it as a microsite builder that lets you package all your sales materials into a single, shareable link.

Stonly is an interactive knowledge management platform that transforms how businesses provide customer support and internal training. Unlike traditional knowledge bases filled with static articles, Stonly creates dynamic, step-by-step guides that adapt to each user's specific needs and context.

Scribe is an AI-powered documentation tool that automatically creates step-by-step guides by recording your screen actions and converting them into professional tutorials. Think of it as a smart assistant that watches everything you do on your computer and turns those actions into clear, easy-to-follow instructions.

Pendo is an all-in-one Software Experience Management platform designed to help businesses understand and improve how users interact with their digital products. Think of it as the central command center for your product team, combining analytics, guidance, and feedback tools in one place.

Personio is an intelligent HR management platform that combines all essential HR functions into one easy-to-use system. Instead of using separate tools for recruiting, employee management, payroll, and reporting, everything works together in a single dashboard.

Zimyo is a comprehensive Human Resource Management System (HRMS) that runs in the cloud. It brings together all the important HR tasks that companies need - from hiring new employees to processing their monthly salaries. The platform works like a digital assistant for HR departments, handling time-consuming tasks automatically.

Colossyan Creator is an AI-powered video generation platform that transforms text, documents, PowerPoint presentations, and PDFs into professional-quality videos featuring realistic AI avatars. The platform uses advanced machine learning technology to create lifelike digital presenters that can narrate your content with natural expressions and gestures.

Moveo.AI is a conversational AI platform that helps businesses build intelligent chatbots and virtual agents without coding. The platform stands out because it uses its own private language models instead of relying on external AI services like ChatGPT or Claude.