Best 20+ Tools for Project Managers in 2025

Postmark is an email delivery service that sends your automated emails using modern technology. You can connect it to your website or app through their API or SMTP settings, and it handles the rest. Unlike regular email services, Postmark specializes in transactional emails - the important messages your customers expect right away.

Zoho Mail is a complete email solution for businesses that need professional communication tools. You get your own branded email address using your company domain name, which looks more professional than free email services. The platform includes a clean inbox without any advertisements or distractions.

Mailtrap is a dual-purpose email platform. First, it offers Email Sandbox, which acts as a fake email server that captures all test emails from your development or staging environment. You can inspect every detail of these emails without sending them to real people. This prevents accidental emails to customers during testing.

Snapify is a web-based screen recording platform that captures your screen activity, webcam, and audio simultaneously. You can use it to create video messages, tutorials, product demos, or bug reports in seconds. The tool runs entirely online, so there is no software to install on your computer.

Dadan is a tool that lets you create and share video messages quickly and easily. You can record your screen, camera, or both together, then edit and share the video without downloading files or using complicated software.

Kommodo is a recording platform that captures your screen, voice, and webcam, then transforms recordings into searchable documents. Unlike basic recorders, it includes AI features that work in the background to organize and analyze your content.

Loom is a tool that lets you create video messages by recording what's on your screen along with your voice and face. It's different from video calls because people can watch your message whenever it's convenient for them, without needing to schedule a meeting.

Heretto is a complete solution for managing technical content throughout your organization. At its core is a Component Content Management System that breaks documents into small, reusable pieces instead of managing full pages. This approach lets you update content once and see changes everywhere it appears.

NoDocs is a web-based platform that makes creating documentation easy. You type and format your content just like you would in a word processor, and it automatically turns into professional-looking web pages. You do not need any coding skills to use it.

Doctave is a documentation platform that combines the flexibility of writing in Markdown with the power of professional documentation hosting. You write your documentation in plain text files, store them in Git alongside your code, and Doctave takes care of turning them into beautiful, searchable documentation websites.