Todoist vs Motion: Features, Pricing and User Reviews 2026
What are Todoist and Motion?
Todoist is a task management app that helps you organize tasks and projects in one place. You can add tasks using simple language, set priorities, and group related items into projects. The app shows your tasks in different views like lists, boards, or calendars so you can see what needs attention.
It works across all your devices and updates everything automatically. You can set reminders for important tasks, add notes and files, and work together with others on shared projects. The app also includes smart features like filters to find specific tasks quickly and templates to start common projects faster.
There is a free version with basic features and paid plans that add more power, including an AI assistant to help manage your workload better.
Motion is an all-in-one productivity tool that uses artificial intelligence to manage your time and tasks. Instead of spending hours organizing your workday, Motion automatically schedules everything based on deadlines, priorities, and your available time.
The platform combines several tools into one: a smart calendar that syncs with Google Calendar and Outlook, a task manager that auto-schedules work, a project management system with Kanban and Gantt views, and meeting scheduling features similar to Calendly. Motion also includes AI Employees—smart assistants that can draft emails, create content, analyze data, and handle repetitive tasks.
Motion continuously monitors your schedule and adjusts tasks when meetings pop up or deadlines change, ensuring everything gets done on time.
Features of Todoist and Motion
Quick task entry with natural language
Multiple view options (list, board, calendar)
Smart reminders and recurring tasks
Priority levels and labels for organization
Project templates for fast setup
Team collaboration with shared workspaces
Cross-platform syncing across all devices
60+ app integrations
Productivity tracking and reports
AI assistant for task management
AI auto-scheduling that adapts to changes instantly
Smart calendar with Google/Outlook integration
Project management with Kanban and Gantt views
AI Employees for automating repetitive tasks
Meeting booking links for easy scheduling
Task prioritization based on deadlines
Team collaboration and workload balancing
Mobile apps for iOS and Android
Real-time schedule adjustments
Integration with Zoom, Teams, and Slack
Use Cases of Todoist and Motion
Pricing of Todoist and Motion
Todoist offers three pricing plans to match different needs.
The Beginner plan is completely free and includes 5 personal projects, smart task entry, reminders, and basic views. You get 3 filter views and one week of activity history. This plan works well for individuals with simple task needs.
The Pro plan costs $5 per month and unlocks 300 personal projects, unlimited activity history, calendar layout, and 150 filter views. You also get the AI Assistant to help prioritize and organize tasks, plus advanced reminders and task duration features.
The Business plan is $8 per month per user and includes everything in Pro, plus team features. You get a shared workspace, up to 500 team projects, team roles and permissions, shared templates, and support for 1000 team members. This plan is designed for teams who need to collaborate on tasks together.
Motion offers flexible pricing plans designed for individuals and teams of all sizes:
AI Workplace ($29/seat/month): Perfect for individuals starting with Motion. Includes 1 seat with 1,000 AI credits monthly, covering basic AI features and calendar scheduling.
AI Employees Starter ($49/seat/month): Ideal for solo professionals needing more AI power. Includes 1 seat with 10,000 AI credits monthly for enhanced automation.
AI Employees Light ($148/month): Great for small teams with 3 seats and 25,000 AI credits monthly, offering full project management features.
AI Employees Standard ($446/month) (Most Popular): Best for growing teams with 10 seats and 100,000 AI credits monthly, providing comprehensive AI Employee capabilities.
AI Employees Plus ($894/month): Designed for larger teams with 25 seats and 250,000 AI credits monthly.
Enterprise (Custom Pricing): Includes AI strategy consulting, custom implementation, and unlimited seats tailored to your organization's needs.
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