OpenProject vs Motion: Features, Pricing and User Reviews 2026
What are OpenProject and Motion?
OpenProject is software that helps teams plan, track, and complete projects together. You can create tasks, assign them to team members, set deadlines, and watch progress in real time. It works for any project style: traditional waterfall planning, agile sprints, or a combination of both.
The platform includes visual tools like Gantt charts for timeline planning, Kanban boards for workflow tracking, and calendars for scheduling. Everything stays in one place: your task lists, documents, team discussions, and time tracking.
There is a free community version you can install yourself, plus paid enterprise plans with extra features and support. The cloud version requires no setup, while self-hosted versions give you complete control over your data and privacy.
Motion is an all-in-one productivity tool that uses artificial intelligence to manage your time and tasks. Instead of spending hours organizing your workday, Motion automatically schedules everything based on deadlines, priorities, and your available time.
The platform combines several tools into one: a smart calendar that syncs with Google Calendar and Outlook, a task manager that auto-schedules work, a project management system with Kanban and Gantt views, and meeting scheduling features similar to Calendly. Motion also includes AI Employees—smart assistants that can draft emails, create content, analyze data, and handle repetitive tasks.
Motion continuously monitors your schedule and adjusts tasks when meetings pop up or deadlines change, ensuring everything gets done on time.
Features of OpenProject and Motion
Gantt charts for project timeline visualization
Agile boards for Kanban and Scrum workflows
Task creation and tracking with custom fields
Team collaboration with comments and file sharing
Time and cost tracking with reporting
Meeting management with agendas and minutes
Wiki for documentation
Calendar view for scheduling
Self-hosted or cloud options
Open-source with API access
AI auto-scheduling that adapts to changes instantly
Smart calendar with Google/Outlook integration
Project management with Kanban and Gantt views
AI Employees for automating repetitive tasks
Meeting booking links for easy scheduling
Task prioritization based on deadlines
Team collaboration and workload balancing
Mobile apps for iOS and Android
Real-time schedule adjustments
Integration with Zoom, Teams, and Slack
Use Cases of OpenProject and Motion
Pricing of OpenProject and Motion
OpenProject offers flexible pricing to match different team needs.
The Community Edition is completely free with unlimited users and projects when you host it yourself. This version includes all core features and is perfect for teams comfortable with server management.
For hosted solutions, the Basic plan starts at $7.25 per user monthly with a 25-user minimum. This includes community features plus email support during business hours.
The Professional plan costs $13.50 per user monthly (25-user minimum) and adds phone support, training materials, and advanced features.
The Premium plan is $19.50 per user monthly with a 100-user minimum, including installation help and a dedicated onboarding manager.
For large organizations, the Corporate plan starts at 1000 users with custom pricing and includes dedicated support engineers and custom plugin development.
Motion offers flexible pricing plans designed for individuals and teams of all sizes:
AI Workplace ($29/seat/month): Perfect for individuals starting with Motion. Includes 1 seat with 1,000 AI credits monthly, covering basic AI features and calendar scheduling.
AI Employees Starter ($49/seat/month): Ideal for solo professionals needing more AI power. Includes 1 seat with 10,000 AI credits monthly for enhanced automation.
AI Employees Light ($148/month): Great for small teams with 3 seats and 25,000 AI credits monthly, offering full project management features.
AI Employees Standard ($446/month) (Most Popular): Best for growing teams with 10 seats and 100,000 AI credits monthly, providing comprehensive AI Employee capabilities.
AI Employees Plus ($894/month): Designed for larger teams with 25 seats and 250,000 AI credits monthly.
Enterprise (Custom Pricing): Includes AI strategy consulting, custom implementation, and unlimited seats tailored to your organization's needs.
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