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Focalboard vs Motion: Features, Pricing and User Reviews 2026

Compare features, pricing, reviews, and more to make an informed decision

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Focalboard

Focalboard is a free open-source project management tool that helps teams organize tasks using boards, tables, and calendar views.

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Motion

Motion is an AI-powered productivity platform that automatically schedules tasks, manages projects, and optimizes team workflows to save time.

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Focalboard

  • Kanban, table, gallery, and calendar views

  • Customizable task cards with properties

  • Pre-built templates for quick start

  • Board filters and saved views

  • Team collaboration with comments and mentions

  • Open source with GitHub access

  • Self-hosted for data privacy

  • Multi-language interface

  • Works offline on desktop

  • Free to use and modify

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Motion

  • AI auto-scheduling that adapts to changes instantly

  • Smart calendar with Google/Outlook integration

  • Project management with Kanban and Gantt views

  • AI Employees for automating repetitive tasks

  • Meeting booking links for easy scheduling

  • Task prioritization based on deadlines

  • Team collaboration and workload balancing

  • Mobile apps for iOS and Android

  • Real-time schedule adjustments

  • Integration with Zoom, Teams, and Slack

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Focalboard

Focalboard is completely free to use because it is open-source software. There are no subscription fees, usage limits, or hidden costs. You can download and use it without any payment.

You have two main options for using Focalboard. The Personal Desktop app is available for free download on Windows, Mac, and Linux. This version is perfect for individual use and small projects. The Personal Server version is also free and can be installed on your own computer or server to support multiple users and team collaboration.

If you use Mattermost, Focalboard comes built-in as the Boards plugin starting from version 6.0. This integration is also free and provides seamless connection between messaging and project management.

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Motion

Motion offers flexible pricing plans designed for individuals and teams of all sizes:

  • AI Workplace ($29/seat/month): Perfect for individuals starting with Motion. Includes 1 seat with 1,000 AI credits monthly, covering basic AI features and calendar scheduling.

  • AI Employees Starter ($49/seat/month): Ideal for solo professionals needing more AI power. Includes 1 seat with 10,000 AI credits monthly for enhanced automation.

  • AI Employees Light ($148/month): Great for small teams with 3 seats and 25,000 AI credits monthly, offering full project management features.

  • AI Employees Standard ($446/month) (Most Popular): Best for growing teams with 10 seats and 100,000 AI credits monthly, providing comprehensive AI Employee capabilities.

  • AI Employees Plus ($894/month): Designed for larger teams with 25 seats and 250,000 AI credits monthly.

  • Enterprise (Custom Pricing): Includes AI strategy consulting, custom implementation, and unlimited seats tailored to your organization's needs.