Tana vs Circleback: Features, Pricing and User Reviews 2026

Tana offers a free plan plus three paid tiers, with cheaper rates when billed yearly.

• Free ($0): Includes 5 hosted meetings a month, 1 calendar connection, and 50 AI queries.

• Pro ($25/user/month, or $20/user/month billed yearly): Adds unlimited hosted meetings, 20 times more AI, a botless meeting agent, and full MCP integrations.

• Max ($100/user/month, or $80/user/month billed yearly): Adds 5 times more AI than Pro, dedicated support and onboarding, and unlimited agents, skills, and types.

• Business (Custom, billed yearly): Adds SAML SSO, advanced security controls, a dedicated customer success manager, audit logs, and custom data residency and retention control.

New users get a 30 day free trial with no credit card required, and yearly plans include a 60 day refund window.

Circleback offers three plans built for different sizes of teams.

• Individual ($25/user/month): Best for solo creators, with unlimited AI notes, action items, transcription, automations, and search across your own meetings.

• Team ($30/user/month, most popular): Adds shared meetings, team-wide search, custom data retention, centralized billing, and access management on top of everything in Individual.

• Enterprise (custom pricing): Built for large organizations, adding priority support, onboarding help, and advanced security controls.

Both Individual and Team drop to a lower monthly rate when billed yearly, roughly $20.83 a month for Individual and $25 a month for Team, and every plan can be started for free before you pay anything.